Welcome to WorkRoster — the simple way to track your working hours and manage time off. You don't need to be a computer expert to use this guide. We'll walk you through everything, one small step at a time.
What Is WorkRoster?
WorkRoster is your team's digital hub for:
- Logging work hours — record when you started and finished each day
- Requesting time off — submit leave requests and track your remaining balance
- Approvals — managers review and approve timesheets and leave
- Reports — admins can produce payroll summaries and project hours
Think of it as your digital timesheet folder — always available, never lost.
Before You Begin — What You Will Need
| You will need | Details |
|---|---|
| A computer, tablet, or phone | WorkRoster works on any modern web browser |
| An internet connection | Required to sign in and save your entries |
| Your work email address | This is your username |
| A password | You will create this when you sign up |
💡 Tip: WorkRoster works best on a laptop or desktop computer. On a phone, turn your screen to landscape (sideways) for the best experience.
Step 1 — Create Your Account
If your employer has invited you to WorkRoster, look for an invitation email in your inbox. Click the link in that email — your account will be set up automatically.
If there is no invitation email, follow these steps:
┌─────────────────────────────────────────────┐
│ Create Your Account │
│ │
│ Full Name │
│ ┌─────────────────────────────────────┐ │
│ │ e.g. Sarah Johnson │ │
│ └─────────────────────────────────────┘ │
│ │
│ Email Address (your work email) │
│ ┌─────────────────────────────────────┐ │
│ │ e.g. sarah@yourcompany.com │ │
│ └─────────────────────────────────────┘ │
│ │
│ Password │
│ ┌─────────────────────────────────────┐ │
│ │ •••••••••••••••••• │ │
│ └─────────────────────────────────────┘ │
│ │
│ ┌─────────────────────────────────────┐ │
│ │ Create Account │ │
│ └─────────────────────────────────────┘ │
└─────────────────────────────────────────────┘
How to sign up:
- Go to your company's WorkRoster website (your manager will give you the link)
- Click Sign Up at the top of the page
- Type your Full Name — first and last name
- Type your Work Email Address — this is how you will log in
- Choose a Password — see the rules below
- Click Create Account
Password rules — your password must have:
- At least 8 characters
- At least one CAPITAL letter
- At least one number (0–9)
- At least one symbol (like ! @ # $ %)
✅ Good password example:
Coffee@2024!❌ Weak password:password123(too common — do not use this)
Step 2 — Wait for Account Activation
After registering, your account needs to be activated by your Administrator.
You sign up → Admin activates your account → You can log in
↓ ↓ ↓
(done) (usually 1–2 days) (you're in!)
⚠️ Important: You cannot log in until your Administrator activates your account. If you have been waiting more than two working days, contact your manager or Administrator and ask them to activate your account.
Step 3 — Sign In
Once your account is active, you can sign in at any time.
┌─────────────────────────────────────────────┐
│ Sign In to WorkRoster │
│ │
│ Email Address │
│ ┌─────────────────────────────────────┐ │
│ │ sarah@yourcompany.com │ │
│ └─────────────────────────────────────┘ │
│ │
│ Password │
│ ┌─────────────────────────────────────┐ │
│ │ •••••••••••••••••• │ │
│ └─────────────────────────────────────┘ │
│ │
│ ┌─────────────────────────────────────┐ │
│ │ Sign In │ │
│ └─────────────────────────────────────┘ │
│ │
│ Forgot your password? Click here │
└─────────────────────────────────────────────┘
- Go to your WorkRoster website
- Type your email address
- Type your password
- Click Sign In
You will be taken straight to your Dashboard — the main screen.
💡 Tip: Tick "Remember me" if you use a personal computer that only you use. Do not tick this on a shared or public computer.
Step 4 — What to Do if You Forget Your Password
Forgotten passwords happen to everyone! Here is how to reset yours in a few minutes:
Step 1 Step 2 Step 3 Step 4
│ │ │ │
Click Type your Check your Type a new
"Forgot email and inbox for password and
Password?" click Send the reset link click Save
Detailed steps:
- On the Sign In page, click "Forgot your password?"
- Type your email address and click Send Reset Link
- Check your email inbox — you will receive an email from WorkRoster within a few minutes
- Click the Reset My Password button in that email
- Type your new password twice to confirm it
- Click Save New Password
- Sign in with your new password
⚠️ The reset link expires after 1 hour. If you do not click it in time, just go back to the Forgot Password page and request a new link.
💡 Can't find the email? Check your Spam or Junk folder. The email comes from
hello@workroster.net.
Step 5 — Understanding Your Role
Every person in WorkRoster has a Role that controls what they can see and do.
OWNER / ADMIN MANAGER EMPLOYEE
│ │ │
Full access Team access Own data only
│ │ │
• Manage all staff • Log own hours • Log own hours
• Create projects • Request leave • Request leave
• All reports • Approve team • View own calendar
• Billing settings timesheets • View own reports
• System settings • Approve team
• Add new employees leave requests
• View full team
calendar
What your role means in practice:
| Can I do this? | Employee | Manager | Admin / Owner |
|---|---|---|---|
| Log my own hours | ✅ | ✅ | ✅ |
| Request time off | ✅ | ✅ | ✅ |
| View my calendar | ✅ | ✅ | ✅ |
| View my reports | ✅ | ✅ | ✅ |
| Approve timesheets | ❌ | ✅ | ✅ |
| Approve leave | ❌ | ✅ | ✅ |
| See the full team calendar | ❌ | ✅ | ✅ |
| Add/edit employees | ❌ | ❌ | ✅ |
| Manage projects | ❌ | ✅ | ✅ |
| View all team reports | ❌ | ✅ | ✅ |
| Change billing plan | ❌ | ❌ | ✅ |
💡 Not sure what role you have? After signing in, look at the left-hand sidebar. If you can see Employees and Settings, you are an Admin. If you can see Approvals, you are at least a Manager.
Your Dashboard — The First Screen You See
After signing in, you land on your Dashboard. Here is what it shows:
┌─────────────────────────────────────────────────────────────┐
│ WorkRoster John Smith ▼ │
├────────────────┬────────────────────────────────────────────┤
│ │ │
│ Home │ Good morning, John! │
│ Timesheets │ Acme Electrical · 8 active team members │
│ Leave │ │
│ Calendar │ ┌────────────┐ ┌────────────┐ │
│ Projects │ │ 38.5 hrs │ │ 3 Pending │ │
│ Reports │ │ This Week │ │ Timesheets │ → │
│ Employees* │ └────────────┘ └────────────┘ │
│ Settings │ │
│ │ ┌────────────┐ ┌────────────┐ │
│ * Admin only │ │ 1 Pending │ │ 4 Active │ │
│ │ │ Leave │ → │ Projects │ │
│ │ └────────────┘ └────────────┘ │
│ │ │
│ │ Recent Timesheets │
│ │ ┌──────────────────────────────────────┐ │
│ │ │ Today Office Install 7.5h ✅ │ │
│ │ │ Yesterday Site Survey 8.0h ⏳ │ │
│ │ └──────────────────────────────────────┘ │
└────────────────┴────────────────────────────────────────────┘
The numbers on the coloured cards are live — they update automatically when timesheets are submitted or approved.
Tips for Getting Started
💡 Tip 1 — Bookmark the page: Once you have signed in, save the page as a bookmark in your browser. This means you can always find WorkRoster quickly.
💡 Tip 2 — Log hours daily: It takes less than 2 minutes to log your hours at the end of each day. Waiting until the end of the week makes it harder to remember exact times.
💡 Tip 3 — Use the sidebar: Everything in WorkRoster is in the left-hand menu. Click any item to go straight to that section.
💡 Tip 4 — Green means good: Throughout WorkRoster, green badges mean "approved" or "active". Amber/orange means "waiting for review". Red means "needs attention".
Need Help?
If you get stuck, here are your options:
- Read the other guides — use the Help Centre (click Docs in the sidebar or at the top of the page)
- Contact your manager — they can answer most day-to-day questions
- Contact your Administrator — for account problems like login issues or missing permissions
- Email WorkRoster support — write to
hello@workroster.net
WorkRoster — Timesheets, sorted.